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  2. What do different candidate statuses mean?
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    • What is RecruitAlliance? How does it work?
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      • Why would an Agency Recruiter want to join RecruitAlliance?
      • Can I use the agency recruiters with which I already have a relationship?
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    • Job Management 10 Articles
      • How do I hire a candidate in RecruitAlliance
      • What do different candidate statuses mean?
      • What is the Honor Period
      • How to share (forward) candidate documents with colleagues
      • How to document a candidate that resigns or is fired?
      • How do I share the responsibility of managing a job order with others in my organization?
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      • How can I help other people at my company create an account on RecruitAlliance?
    • How do I hire a candidate in RecruitAlliance
    • What do different candidate statuses mean?
    • What is the Honor Period
    • How to share (forward) candidate documents with colleagues
    • How does RA help to reduce or eliminate recruiter calls?
    • How can I improve the quality of the candidates being submitted to my job?
    • Why would an Agency Recruiter want to join RecruitAlliance?
    • Can I use the agency recruiters with which I already have a relationship?
    • How to search for agency recruiters that have accounts
    • How to document a candidate that resigns or is fired?
    • What is RecruitAlliance? How does it work?
    • What types of accounts are offered for Employers?
    • What is Managed Billing?
    • Where can I review the standardized recruiting agreement?
    • I have applied for an account but it has not been activated. When will I get access?
    • Employer Subscription Plans
    • How can I control what Agency Recruiters have access to my job?
    • How do I share the responsibility of managing a job order with others in my organization?
    • How do I update the details of a Hire?
    • How can I find agency recruiters that specialize is a specific industry?
    • How do I repost a job order?
    • How can I help other people at my company create an account on RecruitAlliance?
    • How do I post a Job Order?
    • What if several recruiters refer the same candidate?
    • Who owns the data or candidate referrals submitted to jobs I post?
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      • What types of RecruitAlliance accounts are available to recruiting vendors/agencies?
    • Confidential & Invitation Only Jobs 2 Articles
      • How do I become a clients’ Preferred Vendor?
      • How do I refer a candidate to an Invitation Only job?
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      • Why is my candidate showing as Not Available - Hired, in my Candidate Pipeline (View My Candidates)?
      • My candidate's status is No Further Action [NFA]. What does this mean?
      • What do different candidate statuses mean?
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      • My candidate was submitted by another agency recruiter. Who gets credit for the referral?
      • My candidate was hired by the Client, but only shows as New in RA. What do I do?
    • Job Status 4 Articles
      • The job is not accepting referrals. What does this mean?
      • How do I refer a candidate to an Invitation Only job?
      • Everything you need to know about Job Alerts.
      • My candidate was hired by the Client, but only shows as New in RA. What do I do?
    • Job Alerts 2 Articles
      • Everything you need to know about Job Alerts.
      • How do I add RA to my Whitelist?
    • Candidate Management 11 Articles
      • My candidate's status is No Further Action [NFA]. What does this mean?
      • How do I hire a candidate in RecruitAlliance
      • What do different candidate statuses mean?
      • What is the Honor Period
      • How can I improve the quality of the candidates being submitted to my job?
      • How to submit a candidate referral to a job
      • How to Confirm Hire Details following a hire?
      • Can I delete a candidate, once submitted?
      • I submitted my candidate more than 10 days ago and have not received any feedback. What can I do?
      • My candidate was submitted by another agency recruiter. Who gets credit for the referral?
      • My candidate was hired by the Client, but only shows as New in RA. What do I do?
    • Invitation Only Job 2 Articles
      • How do I refer a candidate to an Invitation Only job?
      • I requested an invitation to a job but have not heard back. When will the Client respond?
    • Communication 5 Articles
      • How to submit a candidate referral to a job
      • How do I protect myself when working on split fee jobs?
      • Everything you need to know about Job Alerts.
      • Can an agency recruiter communicate directly with the employer?
      • My candidate was hired by the Client, but only shows as New in RA. What do I do?
    • Cost, Fees, Membership 8 Articles
      • Why would an Agency Recruiter want to join RecruitAlliance?
      • Billing Receipts/Membership Payments
      • Can I work with any employer posting jobs on RecruitAlliance?
      • What is Managed Billing?
      • Does RecruitAlliance receive a portion of the recruiting fee when I make a placement?
      • How do I cancel my agency recruiter account?
      • How do I reactivate my account?
      • Does it cost an Agency Recruiter anything to create a RecruitAlliance account?
    • External Candidate Applications 2 Articles
      • How do I refer a candidate to an Invitation Only job?
      • What do I do if the Employer's web application is not working or the job is not available?
    • Employer's Contracts & Terms 4 Articles
      • What is the Honor Period
      • What is Managed Billing?
      • Where can I review the standardized recruiting agreement?
      • Can I negotiate the recruiting agreement with the Client?
    • Account Management 5 Articles
      • What types of RecruitAlliance accounts are available to recruiting vendors/agencies?
      • Billing Receipts/Membership Payments
      • How do I update my Vendor Setup/Remit-To Address?
      • How can I update the credit card associated with my account?
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    • SplitAlliance 8 Articles
      • What is SplitAlliance?
      • How do I hire a candidate in RecruitAlliance
      • How can I improve the quality of the candidates being submitted to my job?
      • How to submit a candidate referral to a job
      • What is RecruitAlliance? How does it work?
      • How do I protect myself when working on split fee jobs?
      • How do I repost a job order?
      • How do I edit a split job after it has been posted?
    • Dispute 1 Articles
      • What if I have a dispute with the Client?
    • Small Business/Diversity Certificates 2 Articles
      • How do I upload my small business or diversity certificate?
      • What types of small business/diversity certificates can I upload to my account?
    • Getting Paid 3 Articles
      • When will I receive my recruiting fee after submitting the invoice?
      • How to Confirm Hire Details following a hire?
      • What is Managed Billing?
    • Invoicing 2 Articles
      • PO and Invoicing instructions ONLY for Wells Fargo jobs with a posted job location outside the US
      • When will I receive my recruiting fee after submitting the invoice?
    • PO and Invoicing instructions ONLY for Wells Fargo jobs with a posted job location outside the US
    • What is SplitAlliance?
    • The job is not accepting referrals. What does this mean?
    • Why is my candidate showing as Not Available - Hired, in my Candidate Pipeline (View My Candidates)?
    • My candidate's status is No Further Action [NFA]. What does this mean?
    • How do I become a clients’ Preferred Vendor?
    • How do I refer a candidate to an Invitation Only job?
    • What types of RecruitAlliance accounts are available to recruiting vendors/agencies?
    • When will I receive my recruiting fee after submitting the invoice?
    • How do I hire a candidate in RecruitAlliance
    • What do different candidate statuses mean?
    • What is the Honor Period
    • How can I improve the quality of the candidates being submitted to my job?
    • Why would an Agency Recruiter want to join RecruitAlliance?
    • How to submit a candidate referral to a job
    • What is RecruitAlliance? How does it work?
    • Billing Receipts/Membership Payments
    • Can I work with any employer posting jobs on RecruitAlliance?
    • How can I obtain more information when my candidate is rejected?
    • How do I check on the status of a Managed Billing invoice?
    • How to Confirm Hire Details following a hire?
    • How do I update my Vendor Setup/Remit-To Address?
    • What is Managed Billing?
    • Everything you need to know about Job Alerts.
    • Can an agency recruiter communicate directly with the employer?
    • Where can I review the standardized recruiting agreement?
    • Does RecruitAlliance receive a portion of the recruiting fee when I make a placement?
    • Can I negotiate the recruiting agreement with the Client?
    • I have applied for an account but it has not been activated. When will I get access?
    • How do I cancel my agency recruiter account?
    • How can I update the credit card associated with my account?
    • How do I reactivate my account?
    • Does it cost an Agency Recruiter anything to create a RecruitAlliance account?
    • How do I upload my small business or diversity certificate?
    • What types of small business/diversity certificates can I upload to my account?
    • How do I edit a split job after it has been posted?
    • Can I delete a candidate, once submitted?
    • I requested an invitation to a job but have not heard back. When will the Client respond?
    • What do I do if the Employer's web application is not working or the job is not available?
    • I submitted my candidate more than 10 days ago and have not received any feedback. What can I do?
    • My candidate was submitted by another agency recruiter. Who gets credit for the referral?
    • My candidate was hired by the Client, but only shows as New in RA. What do I do?
    • What if I have a dispute with the Client?

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What do different candidate statuses mean?

  • Date updated 2023-02-22
  • Rating
  • Categories
  • Employers
  • Candidate Status
  • Candidate Management
  • Agency Recruiter
  • Job Management
  • Tags
  • candidate rejection
  • no further action
  • candidate status
  • nlc

What do different candidate statuses mean?

Good things to remember when managing your candidate pipeline:

  1. A candidate referral should only remain New if they have not been reviewed by the employer.
  2. If the candidate is minimally qualified enough for the employer to want to consider, then the candidate's status should be updated to Accept.
  3. Updating a candidates status does several things besides the obvious. It also provides communication to the agency recruiter and helps to manage feedback expectations.

Guide to all candidate statuses you may encounter while moving a candidate through the pipeline.

  • New - All candidates begin as New candidates.

It is the default status applied when submitted to a job. It indicates that a candidate is received by the employer but not reviewed.

  • Under Review - An employer should use this status sparingly.

It indicates to agency recruiters that the employer has reviewed the candidate but needs more time to decide if they should be part of the 'shortlist.' The agency recruiter is notified by email of this status change and is not provided with the employer's contact info. A candidate can remain Under Review for no more than two weeks, at which time RecruitAlliance will automatically update the candidate's status to Auto Accepted.

  • Auto Accepted - Dependency: Under Review - This status is automatically applied by RecruitAlliance 2 weeks after a candidate is placed Under Review.

Because Under Review is intended to communicate that more time is needed to make a decision, RecruitAlliance assumes the candidate must be minimally qualified if not updated to Accept or Reject within 2 weeks. When Auto Accepted, like Accepted, the agency recruiter is notified by email and provided with the contact information of the employer managing the job. 

  • Accept - The employer should update a candidate's status to Accept when they appear to meet the minimum qualifications for a job.

The agency recruiter is notified by email and provided with the contact information of the corporate recruiter managing the job to follow up directly with the employer and assist with answering questions, clarifying qualifications, and helping to communicate with the candidate.

  • Reject - A candidate's status is updated to Reject when they do not appear to possess the minimum qualifications necessary for the job.

The employer must provide feedback to the agency recruiter about why they rejected the candidate and help the recruiter make adjustments with future candidate referrals. The employer's contact information is not provided to the agency recruiter. If the agency recruiter wants to dispute the employer's decision, they must work through RecruitAlliance Support.

  • Offer Extended - Dependency: Accept or Auto Accepted - If the employer chooses, they can document that an offer has been made to the candidate and/or agency recruiter.

Though not as important to document as other candidate statuses that help move candidates through the pipeline, it can be helpful.

  • Hire - Dependency: Accept or Offer Extended - An employer should update a candidate's status to Hire when the decision has been made to hire the candidate.

There is no need to wait until the candidate's start date.

  • No Further Action - Dependency: Accept or Auto Accepted - Suppose after a candidate is updated to Accept, it becomes apparent that they are not a good fit for the job.

The employer should indicate that they are no longer interested in considering a candidate by updating the candidate to No Further Action.

  • Withdrawn - An agency recruiter can change the status of their candidate referral to Withdrawn if the candidate becomes unavailable for consideration.

The employer, in this instance, will not be able to progress the candidate through the pipeline.

  • Employee NLC - Dependency: Hire - Employee NLC stands for Employee No Longer at Company.

The status an employer uses to document if a candidate departs the company's employ before the expiration of the Guarantee Period.

 

The majority of candidates are going to take a pretty straightforward path in the candidate pipeline. For example:

New > Reject

New > Accept > Hire

New > Accept > No Further Action

New > Under Review > Accept > Hire

 

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